Board Updates

Homecoming Community Update 6/23/2020

All,

I don’t have a lot of content to post in this update but there are a few items that need to be addressed.

HOA Annual Assessments

We had 126 delinquent accounts totaling $35,237.77 as of June 18th. On July 1st, 2020, all unpaid assessments will be turned over to collections. If you need to work out a payment plan, please contact Main Street Management.

Pool

The pool has re-opened and everything appears to be going well. We had a few issues with the access card system at the start, which has been since been corrected. We have also had at least one complaint regarding smoking in the pool area. To address smoking concerns a designated smoking area outside the pool & clubhouse area will be established.

Please note that entry requires an access card which can be requested via a 2020 HOMECOMING POOL MEMBERSHIP APPLICATION. The link to the HOA documents can be found at https://homecomingcommunity.org/hoa-documents/.

Also please treat the pool attendant with the utmost respect and follow their requests when asked.

Clubhouse

The Clubhouse will reopen for reservations only on July 5th.

Annual HOA Meeting

The annual HOA meeting is scheduled for July 21st. Notices will be mailed next week. This year we would like to hold the meeting at the University Park Amphitheater (weather dependent). Also, signs will be installed a week prior advertising the meeting at all three entrances to out subdivision.

Please note that to vote in the election of HOA Board Officers, Homeowners need to be current on their yearly association dues.

Community Sale

The annual garage sale is scheduled for the weekend of July 11th. Signs have been ordered and will be installed a week prior to the sale at all three entrances to out subdivision.

Violations

Overall, the number of violations is getting better. We were down to 38 violations for mowing, recreational vehicles, and major issues like dumping. In addition to this, 64 vehicles were noted for blocking the sidewalks. Semi tractors are mostly gone but pop up from time to time (I found one today).

Fireworks

While we want the Community to enjoy the upcoming Independence Day Holiday, please follow the City of Greenwood’s ordinances regarding the use of fireworks. Also, there is an expectation that all debris related to fireworks will be cleaned up as soon as possible. Finally, please be respectful of your neighbors.

Homecoming Community Relations Committee

The HOA Board has formed a community relations committee. This committee will focus on community activities throughout the year. Please see the post related to this for more details.

Parting Thoughts

Overall, I have seen a lot of improvement in our Community over the past few months. I thank all of you and ask that you keep up the good work.

John Leckie

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June 22, 2020

Yard of the Month Award Program

The Homeowners Association Board is pleased to announce the creation of the Yard of the Month award program to show their appreciation and to recognize those homeowners who demonstrate superior effort in maintaining their property, and who, as a result, positively contribute to the overall appearance of the sub division of Homecoming at University Park. The program will award it first winner on August 1st, 2020. The program will award monthly winners during the months of April through September for landscaping, and for holiday decorations in the months of October (Halloween), November (Fall) and December (Holiday). Each monthly winner will receive special recognition on the HOA’s website and in the HOA Update, a $100 VISA gift card and the honor of displaying the official “Homecoming at University Park Yard of the Month” lawn-sign in their yard that identifies their property as the Yard of the Month winner.

Program Guidelines

  • Nominations for the Award are submitted by the homeowners of the community.
  • You may nominate any yard that fits into the guidelines addressed below.

Submittal of a picture of nominee’s yard to the following email

Homecomingrelations@yahoo.com

  • Nominations must be submitted prior to the 15th of the month to be included.
  • Nominations will be narrowed down to the top 3 by the Community Relations committee.
  • Voting will be open for a week for the residents to vote on their choice for the next yard of the month. Limit to 1 vote per household per month. (residents of the community only).
  • Landscaping awards will be presented for the months of April through September.
  • Awards for the best Halloween decorations will be presented in October, Fall decorations in November and Holiday Decorations in December.
  • The award term lasts from the first day to the last day of a calendar month.
  • The same property cannot receive more that one award in the same rolling 12month period.
  • The property of all current residents of Homecoming at University Park, both owner-occupied and rental, are automatically eligible to participate in the program, including those homeowners involved in the governance of the HOA.
  • Yard of the Month winners must be members of good standing with the Association, current with their Association dues, and free of current HOA covenant violations.
  • The occupants of a Yard of the Month winning home will receive the gift award.
  • The homeowners involved in the governance of the HOA agree to waive the gift card award if the are a Yard of the Month winner.
  • During their reign as Yard of the Month, winners are expected to maintain their yard in the same manner that allowed them to win the title.

Judging Criteria

Landscaping Awards (April through September): Yard of the Month candidates for landscaping are judged solely on the exterior appearance of their property as viewed from the street. Yards will be judged on neatness, landscaping, and color. Overall appearance and factors include, but are not limited to, tidiness and neatness of the front and side yards, pruned and trimmed trees and shrubs, edged and defined lawns, borders and flower beds, and a visually appealing façade.

  • Lawn: Healthy grass with no bare spots or excessive weeds. Grass shall be mowed and edged, and grass around foundations and fences shall be trimmed.
  • Landscape and Flower Beds: Beds weeded, mulched and edged. Trees and shrubs pruned. Efforts made to improve upon builder landscaping, including the inclusion of color and the installation of new flowers, trees, and shrubs.
  • Walkways and Driveways: Walkways and driveways shall be clean. Walkways, driveways and curbs shall be edged and free of debris and dirt. Use of accent and safety lighting for an improved evening appearance.
  • Aesthetics: The use of originality and creativity to create an inviting front entryway and a positive overall look to the landscaping and curb appeal. Formal or informal, use of color and textures, garden art, hanging baskets and pots.
  • Decorative Awards (October and December): Yard of the Month candidates for decorative awards are judged solely on the exterior appearance of their property as viewed from the street. General maintenance and upkeep of the yard and home is included in the judging. Overall appearance, tastefulness, creativity, decorating in the “spirit of the holiday”, and a visually appealing façade are considered.
  • October: The Yard of the Month award for October will be judged on the house with the best Halloween decorations. Spooks, goblins, black cats and pumpkins are all in order. Lights and animation are a plus. Judging will take place during the 3rd week of October.
  • November: The Yard of the Month award for November will be just on the house with the best “Fall or Harvest” decorations.
  • December: The Yard of the Month award for December will be judged on the house with the best Christmas decorations. Theme, creativity and originality in ornamental lighting and decorations will be considered, as will daylight and evening display. Judging will take place during the 2nd week of December.

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June 08, 2020

All,

I would like to start out on a positive note. When I drove through the community Memorial Day weekend, I was very pleased with what I saw. Many people were out maintaining their properties and I was proud of the neighborhood. Since then, I have seen most of the remaining properties with unkept lawns addressed. If each of us set the example for being good neighbors, it will only improve our community.

Pool

As stated in the last update the pool is closed until further notice. The HOA will open it when we can do so without covid19 restrictions. When the pool reopens, it will have a pool monitor (not a life guard) in order to ensure a positive experience for all guests. Also, the gate to the pool area has been fortified to prevent unauthorized entry. We plan to have a sign in sheet, to make sure everyone is accounted. No pool furniture will be provided this year in order to limit the possible spread of covid19. Everyone utilizing the pool will need to bring their own chairs.

Please note, I am aware we had at least one incident of unauthorized access this weekend (6/7/2020).

Clubhouse

The Clubhouse is closed until further notice.

Community Sale

The annual garage sale is scheduled for the weekend of July 11th. Signs have been ordered and will be installed a week prior to the sale.

Annual HOA Meeting

The annual HOA meeting is scheduled for July 21st. Notices will be mailed in the near future. Please note in order to vote in the election of HOA Board Officers, Homeowners need to be current on their yearly association dues.

Ponds

All ponds were treated on May 28th, with the exception of 4 which were inaccessible due to wet ground conditions. Ponds E, H, I and J (see attachment) will be addressed in the near future.

There is ongoing project to clean the pond drainage systems and armor the parts of the pond shoreline. This has resulted in the drop of water levels at some of the community ponds.

Violations

During their last inspection, the Management Company was asked to focus on lawn maintenance, commercial vehicles (semi tractors), major violations and vehicles blocking sidewalks. 149 violation letters were sent out this week.

Many of the violations were for vehicles blocking the sidewalk. As noted in the previous update, the streets and sidewalks are under the jurisdiction of the City of Greenwood. The HOA will compile data regarding blocked sidewalks through several inspection cycles and present a respectful, data driven request to the City of Greenwood Leadership to address.

Just an FYI, I drove through the entire neighborhood this Sunday (6/7/2020) and only witnessed one semi-tractor (parked on Dietz Drive).

The next inspection will take occur next week (sometime between 6/8 thru 6/12). Also, if you get a letter for a violation that has been remedied, please disregard.

The HOA is trying to balance out the demands of not enough enforcement while not going overboard. It’s a fine line between the two perspectives and we are doing our best to handle violations without being overly fastidious.

HOA Annual Assessments

We are still significantly behind on collection of the annual HOA dues. Currently we have 151 delinquent accounts total $43,219.97. These were due March 1st. The Homecoming HOA Board has agreed to extend the due date to July 1st due to the recent economic crisis. After that, all unpaid assessments will be turned over to collections. If you need to work out a payment plan, please contact Main Street Management.

Capital Improvements

Over the last year multiple capital improvements have been made to Homecoming.

Reserve Projects

Pond banks (1st installment of 2)              $28,000.00

Clubhouse repairs                                          $37,848.72

Pool tile/concrete                                           $23,401.17

Total                                                                  $89,249.89

Please note our current reserve balance is $ 344,590.36. The balance includes $142,475.00 invested in CDs. $43,012.77 in accounts receivable are also included in the total. Last years balance at the beginning of June was $405,756.35 with accounts receivable totaling $18,537.09.

Fishing on Lakes

Rather than interpret the covenants below is the section that addresses this.

Section 7.29 Control of Lakes and Common Areas.

Parting Thoughts

My original intent was to post this update weekly. These updates take time to compile and anything related to official policy needs the concurrence of the HOA Board. This is in addition to the additional 2 to 6 hours a week I spend on board related issues. Updates need to be further vetted for accuracy by the Management Company to ensure everything is correct prior to posting.

Upon reflection, I shouldn’t have suggested a schedule and will instead post when there is significant content to address or something of high importance. Otherwise my presence on this forum will be limited.

John Leckie

________________________________________________________________

May 22, 2020

Homecoming Community,

As announced last week, this a the HOA’s update.

Violations

As many of you are aware the Management Company has been asked to increase their focus on violations per the HOA Board’s direction. In conjunction with their last inspection, over 140 violation letters were sent out for items ranging from lawn maintenance, trash cans, commercial vehicles (semi tractors) and other major violations such as abandoned vehicles and major trash. Please note that the Management Company was asked to look for all covenant violations, even ones not normally cited like trash cans.

The Management Company was not directed to cite vehicles blocking sidewalks during their last inspection due to ongoing discussions with the City of Greenwood regarding this subject. Vehicles blocking sidewalks will be a primary focus item as well as lawn maintenance and other violations during next week’s inspection.

Just for reference, the Management Company (Main Street Management) does biweekly inspections and it takes about a week to get the violation letters out. Also, a summary of the violations will be sent to the HOA Board as compiled. Please note that this is not a public document and cannot be distributed due to privacy concerns. However, this information will be useful in our ongoing dialog with the City regarding blocked sidewalks and commercial vehicles.

One quick comment regarding cars parking on the street. This is very difficult to enforce because the actual ownership of the vehicle is unknown. Unless the vehicle is abandoned or non-functioning there is little the HOA can do. However, I am please to say several disabled vehicles were reported to the City of Greenwood and now are process of being removed.

As I am sure you aware there is a hierarchy in laws and statutes regarding levels of enforcement.

  • Indiana State Law
  • Greenwood Municipal Code
  • HOA Covenants

The enforcement remedies that our HOA can take are governed under IC 32-25.5 (ARTICLE 25.5. HOMEOWNERS ASSOCIATIONS). Please note that the streets, sidewalks and parks are under the control of the City of Greenwood and therefore fall under the City’s jurisdiction.

HOA Annual Assessments

We are significantly behind on collection of the annual HOA dues. Currently we have 167 delinquent accounts total $47,959.97. These were due March 1st. The Homecoming HOA Board has agreed to extend the due date to July 1st due to the recent economic crisis. After that, all unpaid assessments will be turned over to collections.

Homecoming Pool

For those of you missed the post, the pool will be closed until further notice. Please note that under Phase 3 of the Governor’s reopening plan “Community pools may open according to CDC guidance”.

With the social distancing requirements and the capacity limitations, the HOA Board feels that it would be very difficult to manage the pool until all Covid19 restrictions are lifted. We are continuing to watch for updates on this situation and will manage accordingly.

General Response to Questions

Rental Properties

Rental Properties are governed under the same rules as the rest of the community.

Speeding

As stated before, the streets in Homecoming are the jurisdiction of the City of Greenwood and they have the responsibility to address the issue. Speed bumps are not a good remedy as they impact all users and can cause damage to low clearance vehicles. Speed bumps are also an impediment for snow removal and cause emergency vehicles to slow down when responding.

HOA Annual Meeting

The Homecoming HOA Board will schedule an annual meeting as soon as it’s safe to do so. The size of the clubhouse does not promote social distancing and we are proceeding with an abundance of caution. A virtual meeting is not being considered.

Parting Thoughts

One thing I have learned from the Nextdoor forum is that my family and I are really blessed to have the neighbors we have; no cars parked along our street (unless overnight) and no one blocks the sidewalks. All the yards their yards are maintained, and they take pride in the community. I will note that it took some outreach on my family’s part for us to meet everyone on our block, but the effort has been rewarded.   The best advice I have is to get to know your neighbors.

John Leckie – Board Member